- Flo-migrations-2025 - list.flo.org

FOLIO Sandboxes Ready
by Eliana Lima 12 Nov '24

12 Nov '24

Hello all, All five FOLIO sandboxes are ready to go. Please bookmark your respective link below. I will be reaching out to someone from each library with the shared staff login credentials soon. We use shared logins for test sites but everyone will have their own login in production. - https://lesley-test.folio.indexdata.com/ - https://massart-test.folio.indexdata.com/ - https://mfa-test.folio.indexdata.com/ - https://necmusic-test.folio.indexdata.com/ - https://stonehill-test.folio.indexdata.com/ Links to all FLO FOLIO instances can also be found on the FLO site: https://libraries.flo.org/members/FOLIO -- *Eliana Lima* *Projects Coordinator Librarian* 617-989-5026 eliana(a)flo.org My Zoom room: https://zoom.us/j/9300044265

1 0

Migration Update: Patrons & Inventory Data
by Eliana Lima 12 Nov '24

12 Nov '24

Hello all, I wanted to give everyone an update on how the migration is going behind the scenes. We're expecting the new FOLIO sandboxes sometime this week and when we get them we'll begin loading your patron data. I will create a shared login for each library so you can then access your sandbox and review & verify that your patrons look okay (review period dates TBD). For your inventory (catalog) data we'll be getting to that early to mid December. FLO will handle the MARC exports (except for Stonehill) and data massaging for you. *For your homework:* 1. Many libraries left their inventory mapping meetings with unanswered questions. FLO would like to see all of the gaps in your inventory spreadsheets to be filled in *by Thanksgiving (11/28)*, if possible. That way we'll be able to proceed with loading your catalog data in December. Please finish determining what you'd like to keep/purge. If anything is marked "Report" or blank please update it with your final decision. (You will have time to make changes during the review period but we need everything filled out to do the initial load). 2. I've created a Google Doc for every library to list any 3rd party integrations <https://docs.google.com/document/d/1Q8zd889PnZJXgbjQpkVzWbD4EEWIcpYrMpzPqs4…> they're expecting to use. I've kept past responses in the doc so you can see examples. Please list any system outside of FOLIO that you plan to use with FOLIO. Although most of the integrations will be configured post go-live we like to know what to expect sooner than later so we can plan accordingly. If libraries could add their lists by *the end of December*, that would be appreciated. If you have any questions about any of the above, please let me know. There will also be time to go over all of this again at next week's Core Team meeting. -- *Eliana Lima* *Projects Coordinator Librarian* 617-989-5026 eliana(a)flo.org My Zoom room: https://zoom.us/j/9300044265

1 0

FOLIO Core Team 2025 - November 20th @ 10am
by Eliana Lima 08 Nov '24

08 Nov '24

Hello all, Although there wasn't a day that worked for all responders, the best option for our first Core Team meeting will be *Wednesday,* *November 20th @ 10am*. I've just sent out a recurring Google Calendar invite to everyone. If you can't make it this time hopefully next time will be okay. I haven't created the agenda yet, but if you have any topics/questions you'd like to add, please let me know. This will be your time to discuss the migration's progress and what's next on the timeline. Happy Friday! -- *Eliana Lima* *Projects Coordinator Librarian* 617-989-5026 eliana(a)flo.org My Zoom room: https://zoom.us/j/9300044265

1 0

Last Chance: FOLIO 2025 Core Team Meetings Doodle
by Eliana Lima 07 Nov '24

07 Nov '24

Hi all, Friendly reminder that today (11/7) is the final day to respond to the Core Team meetings Doodle. There's a lot of people involved in this migration, so I'd like to make sure all libraries are accounted for. Thank you for your time and thank you to those of you who have responded already! *Doodle poll: *https://doodle.com/meeting/participate/id/bWm47Pxe -- *Eliana Lima* *Projects Coordinator Librarian* 617-989-5026 eliana(a)flo.org My Zoom room: https://zoom.us/j/9300044265

1 0

Reminder - FOLIO 2025 Core Team Meetings Doodle
by Eliana Lima 05 Nov '24

05 Nov '24

Good morning everyone, As I mentioned during the kick-off, one of our regular meetings we have during system migrations is called a "core team" meeting. This is when everyone participating in the migration (libraries, FLO staff, and Index Data staff) meet to review the progress of the migration and ask important questions. The current plan is to have these meetings monthly and increase the frequency, if necessary. As usual, they will be done over Zoom and recorded. If you haven't done so already, please respond to the Doodle poll with your availability for our first core team meeting by *this Thursday, November 7th*. Anyone on staff is welcome to join, but not everyone needs to come. We need at least one representative per library. Thank you for your time! *Doodle poll: *https://doodle.com/meeting/participate/id/bWm47Pxe -- *Eliana Lima* *Projects Coordinator Librarian* 617-989-5026 eliana(a)flo.org My Zoom room: https://zoom.us/j/9300044265

1 0

Reminder - Inventory Data Mapping Meeting Schedule
by Eliana Lima 28 Oct '24

28 Oct '24

Hi all, Friendly reminder that all remaining inventory mapping meetings are coming up this week: - Thurs, Oct. 24 (10am) - MassArt - Mon, Oct 28 (2pm) - Lesley - Tues, Oct. 29 (3pm) - New England Conservatory - Wed, Oct 30 (10am) - MFA - Thurs, Oct 31 (1pm) - Stonehill Please see links to your mapping spreadsheets below and in the Google Cal invite I sent out previously. If you have any questions/concerns before your meeting or need assistance accessing any resources, please don't hesitate to ask! *Inventory Data Mapping Sheets* - Lesley Inventory Data Mapping Spreadsheet <https://www.google.com/url?q=https://docs.google.com/spreadsheets/d/1l0WmFc…> - MassArt Inventory Data Mapping Spreadsheet <https://www.google.com/url?q=https://docs.google.com/spreadsheets/d/1W_jqbq…> - MFA Inventory Data Mapping Spreadsheet <https://www.google.com/url?q=https://docs.google.com/spreadsheets/d/1i4rit1…> - New England Conservatory Inventory Data Mapping Spreadsheet <https://www.google.com/url?q=https://docs.google.com/spreadsheets/d/10Qgxa-…> - Stonehill Inventory Data Mapping Spreadsheet <https://www.google.com/url?q=https://docs.google.com/spreadsheets/d/1M1ydkb…> -- *Eliana Lima* *Projects Coordinator Librarian* 617-989-5026 eliana(a)flo.org My Zoom room: https://zoom.us/j/9300044265

1 0

Reminder - Inventory Data Mapping Meeting Schedule
by Eliana Lima 23 Oct '24

23 Oct '24

Hi all, Friendly reminder that everyone's inventory mapping meetings are coming up next week (and *tomorrow* for MassArt) : - Thurs, Oct. 24 (10am) - MassArt - Mon, Oct 28 (2pm) - Lesley - Tues, Oct. 29 (3pm) - New England Conservatory - Wed, Oct 30 (10am) - MFA - Thurs, Oct 31 (1pm) - Stonehill Please see links to your mapping spreadsheets below and in the Google Cal invite I sent out previously. If you have any questions/concerns before your meeting or need assistance accessing any resources, please don't hesitate to ask! *Inventory Data Mapping Sheets* - Lesley Inventory Data Mapping Spreadsheet <https://www.google.com/url?q=https://docs.google.com/spreadsheets/d/1l0WmFc…> - MassArt Inventory Data Mapping Spreadsheet <https://www.google.com/url?q=https://docs.google.com/spreadsheets/d/1W_jqbq…> - MFA Inventory Data Mapping Spreadsheet <https://www.google.com/url?q=https://docs.google.com/spreadsheets/d/1i4rit1…> - New England Conservatory Inventory Data Mapping Spreadsheet <https://www.google.com/url?q=https://docs.google.com/spreadsheets/d/10Qgxa-…> - Stonehill Inventory Data Mapping Spreadsheet <https://www.google.com/url?q=https://docs.google.com/spreadsheets/d/1M1ydkb…> -- *Eliana Lima* *Projects Coordinator Librarian* 617-989-5026 eliana(a)flo.org My Zoom room: https://zoom.us/j/9300044265

1 0

Inventory Data Mapping Meetings - Schedule Announcement
by Eliana Lima 18 Oct '24

18 Oct '24

Good morning, Thank you to everyone who responded to my Doodle for the inventory data mapping meetings. I've sent out Google Calendar invites to all respondents. Here is the schedule: - Thurs, Oct. 24 (10am) - MassArt - Mon, Oct 28 (2pm) - Lesley - Tues, Oct. 29 (3pm) - New England Conservatory - Wed, Oct 30 (10am) - MFA - Thurs, Oct 31 (1pm) - Stonehill If any library needs to change their meeting date, please let me know! I tried to schedule the meetings as far out as possible so that you have more time to review your data. Thank you to those of you who have already started filling out your spreadsheet. Please see links to your mapping spreadsheets below and in the Google Cal invite. If you have any questions/concerns before your meeting or need assistance accessing any resources, please don't hesitate to ask! *Inventory Data Mapping Sheets* - Lesley Inventory Data Mapping Spreadsheet <https://www.google.com/url?q=https://docs.google.com/spreadsheets/d/1l0WmFc…> - MassArt Inventory Data Mapping Spreadsheet <https://www.google.com/url?q=https://docs.google.com/spreadsheets/d/1W_jqbq…> - MFA Inventory Data Mapping Spreadsheet <https://www.google.com/url?q=https://docs.google.com/spreadsheets/d/1i4rit1…> - New England Conservatory Inventory Data Mapping Spreadsheet <https://www.google.com/url?q=https://docs.google.com/spreadsheets/d/10Qgxa-…> - Stonehill Inventory Data Mapping Spreadsheet <https://www.google.com/url?q=https://docs.google.com/spreadsheets/d/1M1ydkb…> -- *Eliana Lima* *Projects Coordinator Librarian* 617-989-5026 eliana(a)flo.org My Zoom room: https://zoom.us/j/9300044265

1 0

Last Chance - Holdings and Items Mapping Doodle due TODAY (10/17)
by Eliana Lima 17 Oct '24

17 Oct '24

Good morning all, Thank you to those who have already responded to the Doodle for your inventory mapping meeting. *If you haven't had the chance yet, please respond with your availability by the end of today (10/17).* I'm using one Doodle for all four libraries, but we'll be meeting separately. I'm hoping to get the schedule out there on Friday this time in case we have any Monday meetings. Thank you! *Doodle:* https://doodle.com/meeting/participate/id/bmGW6ZOe --- Inventory Mapping Sheets (*Please ignore first tab -- for Index Data and FLO staff only*): - Lesley Inventory <https://docs.google.com/spreadsheets/d/1l0WmFcqUUY8OGTY3q_2HAFu-YEKtjasmOlN…> - MassArt Inventory <https://docs.google.com/spreadsheets/d/1W_jqbqrqz8xgZ-nUSBpSWVfDs456EPXtNZ9…> - MFA Inventory <https://docs.google.com/spreadsheets/d/1i4rit1rIyg6P176cCYkPXNUBi0HWj2raZt2…> - NEC Inventory <https://docs.google.com/spreadsheets/d/10Qgxa-X_yATmhCmEa8olnQBEuzIhHQ84k8i…> - Stonehill Inventory <https://docs.google.com/spreadsheets/d/1M1ydkbVrwdeyvGD_GgWc8KiiSgljFd0qUhx…> -- *Eliana Lima* *Projects Coordinator Librarian* 617-989-5026 eliana(a)flo.org My Zoom room: https://zoom.us/j/9300044265

1 0

FOLIO 2025 Migration - Go-Live Dates
by Eliana Lima 15 Oct '24

15 Oct '24

Hello all, I wanted to make an official announcement of when each institution's go-live date will be. Please mark your calendars accordingly. - May 19th, 2025 - Stonehill College - June 9th, 2025 - MassArt, MFA, and Lesley University - June 16th, 2025 - New England Conservatory Note: There will be a data freeze period of one week prior to your go-live to allow for the data export/import process between systems. You can see all of the dates mentioned in the email in the migration timeline <https://docs.google.com/document/d/1GQ51b38j30FC6rBdR01bTTJUPUtf3pauGQRY36O…>. Please let me know if you have any questions. *What is a Go-Live?* This is the date where you will be able to begin all daily activities in FOLIO (circulation, cataloging, ERM, etc.) and stop using Voyager completely. This is also the date when your new OPAC will go-live for patrons and they can begin searching/placing requests. *What is a Data Freeze?* A data freeze is the time period between when we do a final export of your data and your go-live. This is almost always one week or less. During this time any edits made in Voyager will not make it over to FOLIO because your data has already been exported. Although you can still make changes to Voyager, it's best to track things "offline" (ex. spreadsheet) so you can make sure you don't lose that information later. Any changes (including circulation) made during the freeze will need to manually migrated by the library after go-live. -- *Eliana Lima* *Projects Coordinator Librarian* 617-989-5026 eliana(a)flo.org My Zoom room: https://zoom.us/j/9300044265

1 0

2025

2024

Flo-migrations-2025 ----- 2025 ----- July 2025 June 2025 May 2025 April 2025 March 2025 February 2025 January 2025 ----- 2024 ----- December 2024 November 2024 October 2024 September 2024

Flo-migrations-2025