June 2025 - Flo-migrations-2025

ReShare Training and 2025 Cohort Go-Live
by Jenn Ronca 01 Jul '25

01 Jul '25

Hello everyone, Based on your poll responses, ReShare training will be *Tuesday, July 1, 2025 from 2:00pm - 4:00pm*. I will send out the Zoom meeting details closer to the training date. We are planning that the 2025 Cohort libraries, including Berklee, will be able to access their ReShare systems and begin borrowing and lending in ReShare by *July 28, 2025. * If you do not want to begin borrowing/lending in ReShare on July 28th (for example, if staff will be on vacation), please let me know and we can discuss what date you would like to begin participating in ReShare. Let me know if you have any questions in the meantime! Regards, Jenn -- Jenn Ronca *Support Services Librarian* Fenway Library Organization jenn(a)flo.org (617) 989-4825 Zoom: https://us02web.zoom.us/j/7629711676

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June Core Team Meeting Recording (6/20)
by Eliana Lima 20 Jun '25

20 Jun '25

Hello all, Please see below the recording for today's Core Team. It was just a short check-in. July's meeting has been tentatively rescheduled for July 18th at 10am (moved from 1pm). If we decide we don't need to meet, we may cancel. I'll keep you posted. *Meeting Recording: * https://us02web.zoom.us/rec/share/kjY4JPvfNZRKr8Cws-DJ4LSbCG9uFTi4I8Vq4HrmD… Passcode: 5YC6=z9I -- *Eliana Lima* *Projects Coordinator Librarian* 617-989-5026 eliana(a)flo.org My Zoom room: https://zoom.us/j/9300044265

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Reminder: June Core Team Meeting - Today @ 1pm
by Eliana Lima 20 Jun '25

20 Jun '25

Hello all, Friendly reminder that we have our June Core Team meeting today at 1pm. We'll use this time to discuss post-migration plans and cover any lingering questions now that everyone's had the chance to use their production systems. See you then! *Agenda: * https://docs.google.com/document/d/1-0BtRuYTgK2ze8eMiSYkb685LBlpisbd5TwAKX9… *Zoom:* https://zoom.us/j/9300044265 (passcode: flo) -- *Eliana Lima* *Projects Coordinator Librarian* 617-989-5026 eliana(a)flo.org My Zoom room: https://zoom.us/j/9300044265

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Reminder: Last Day for NEC Office Hours
by Eliana Lima 20 Jun '25

20 Jun '25

Good morning, Today is the last day of office hours for NEC staff from 10am-noon. Please feel free to hop on Zoom if you have any questions. Happy Friday! *NEC Office Hours:* - Monday, June 16th - 10am-noon - Tuesday, June 17th - 1-3pm - Wednesday, June 18th - 1-3pm - Thursday, June 19th - Juneteenth (no office hours) - Friday, June 20th - 10am-noon *Office Hours Zoom:* https://zoom.us/j/9300044265 (passcode: flo) -- *Eliana Lima* *Projects Coordinator Librarian* 617-989-5026 eliana(a)flo.org My Zoom room: https://zoom.us/j/9300044265

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Reminder: NEC Office Hours Continue Today
by Eliana Lima 17 Jun '25

17 Jun '25

Good morning, Office hours for NEC staff continue today from 1-3pm. Feel free to hop on Zoom if you have any questions. *NEC Office Hours:* - Monday, June 16th - 10am-noon - Tuesday, June 17th - 1-3pm - Wednesday, June 18th - 1-3pm - Thursday, June 19th - Juneteenth (no office hours) - Friday, June 20th - 10am-noon *Office Hours Zoom:* https://zoom.us/j/9300044265 (passcode: flo) -- *Eliana Lima* *Projects Coordinator Librarian* 617-989-5026 eliana(a)flo.org My Zoom room: https://zoom.us/j/9300044265

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Office Hours & NEC's Go-Live
by Eliana Lima 13 Jun '25

13 Jun '25

Hello all, Happy Friday! Today is the last day of office hours for LES, MCA, and the MFA library. Next week they will be entering the "post go-live stage" and we'll move onto focusing on integrations and regular systems support. Meanwhile, the New England Conservatory library goes live on Monday, June 16th! They will be our final library to leave Voyager, the end of an era for FLO. All of next week we'll hold office hours for NEC staff just as we've done for the previous groups. Here's hoping for a seamless transition! Note: We will be shutting down the Voyager OPAC on Monday to coincide with NEC's go-live. The old URL will redirect patrons to the new shared OPAC (VuFind). We'll be working towards getting all remaining libraries' holdings into the new shared OPAC this summer. *This week's office hours:* - Friday, June 13th - 10am-noon *NEC Office Hours:* - Monday, June 16th - 10am-noon - Tuesday, June 17th - 1-3pm - Wednesday, June 18th - 1-3pm - Thursday, June 19th - Juneteenth (no office hours) - Friday, June 20th - 10am-noon *Office Hours Zoom:* https://zoom.us/j/9300044265 (passcode: flo) -- *Eliana Lima* *Projects Coordinator Librarian* 617-989-5026 eliana(a)flo.org My Zoom room: https://zoom.us/j/9300044265

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Reminder: 2 More Days of Office Hours for LES, MCA, and MFA
by Eliana Lima 12 Jun '25

12 Jun '25

Good morning, Friendly reminder that office hours continue today and tomorrow on Zoom if anyone has any pressing questions. After this week please use our helpdesk <https://flo.libanswers.com/> instead (helpdesk(a)flo.libanswers.com) to get the quickest response. *Office Hours Zoom:* https://zoom.us/j/9300044265 (passcode: flo) *Office Hours Schedule:* - Monday, June 9th - 10am-noon - Tuesday, June 10th - 1:00-3:00pm - Wednesday, June 11th - 10am-noon - Thursday, June 12th - 1:00-3:00pm - Friday, June 13th - 10am-noon -- *Eliana Lima* *Projects Coordinator Librarian* 617-989-5026 eliana(a)flo.org My Zoom room: https://zoom.us/j/9300044265

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Post go-live PSAs
by Eliana Lima 11 Jun '25

11 Jun '25

Good afternoon all, As go-live week continues for some (and post go-live begins for Stonehill), I thought I would give you some reminders/PSAs as you settle into your new systems. The following will also apply to NEC staff next week.: - All live libraries should be able to access the FLO reporting environment <https://reports.flo.org/#/> to run/write SQL queries. You can query your sandox and/or your production FOLIOs. I sent out credentials back in May that should still work. If you've lost your login info, please let me know. - All FOLIO links to sandboxes and production sites are listed here: https://libraries.flo.org/members/FOLIO - All VuFind links to sandboxes and production sites are listed here: https://libraries.flo.org/members/vufind - If you haven't already done so, please configure your library's calendar(s) at Settings app > Calendar. You need to have an accurate calendar if you want due dates to be calculated correctly at checkout (ex. due dates aren't assigned to a day you're closed). If you have long loan periods, you'll want to set up enough calendars to account for that (i.e. multiple terms/semesters). A checkout will fail if its due date falls outside existing calendars (ex. a due date in 2026 but your calendar ends in 2025). - If you run into any issues with FOLIO or VuFind post go-live, please report it to our helpdesk <https://flo.libanswers.com/> ( helpdesk(a)flo.libanswers.com) not to the issue trackers (those are only to be used during the migration). This is the best way to get your questions answered the fastest and by the right person (the entire FLO staff is notified every time you submit a ticket). If you have any questions about any of the above, please let me know. We also have a Core Team meeting scheduled for next Friday as well as office hours if you prefer asking over Zoom. -- *Eliana Lima* *Projects Coordinator Librarian* 617-989-5026 eliana(a)flo.org My Zoom room: https://zoom.us/j/9300044265

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Week of June 9th - Go-Lives, Office Hours, and NEC's Data Freeze
by Eliana Lima 06 Jun '25

06 Jun '25

Good afternoon. Thank you to Lesley, MassArt, and MFA library staff for your patience and help this week as we reach the final stage of your migrations. This coming Monday, June 9th will be go-live for all 3 libraries! Meanwhile, we will also be doing the New England Conservatory's final data migration next week in anticipation of their June 16th go-live. *For LES, MCA, and MFA:* Next week FLO will be holding office hours on Zoom and library staff are welcome to hop on during the allotted times (also viewable here <https://libraries.flo.org/c.php?g=1242379&p=10385309>) to ask questions. We hope this will help you ease into your new system. *Office Hours Zoom:* https://zoom.us/j/9300044265 *Office Hours Schedule:* - Monday, June 9th - 10am-noon - Tuesday, June 10th - 1:00-3:00pm - Wednesday, June 11th - 10am-noon - Thursday, June 12th - 1:00-3:00pm - Friday, June 13th - 10am-noon *For NEC:* Next week will be your data freeze (June 9th-June 15th)! Please do not edit/delete/add any bibs/holdings/items/users/or ERM data during the freeze. After we have exported your data from Voyager/CORAL, no changes made in your legacy systems will be migrated. Circulation must be tracked offline (most use a spreadsheet). Note: We will be loading your data directly from Voyager to the production system. In other words, if you add anything to your FOLIO sandbox manually at this point it will not come over to your production system. Index Data will be copying over everything in the Settings app from sandbox to prod, so all of the configurations FLO has set up there (locations, notices, user groups, etc.) will come over. Please don't touch the Settings app in either system until after go-live. Thank you! -- *Eliana Lima* *Projects Coordinator Librarian* 617-989-5026 eliana(a)flo.org My Zoom room: https://zoom.us/j/9300044265

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LES, MCA, MFA Migration Update - Day 3
by Eliana Lima 04 Jun '25

04 Jun '25

Good afternoon all, Here is your nightly migration update: - MFA - Data migration complete, staff have been sent password reset emails to log in - Lesley - Data migration complete, staff waiting on IT in order to use SSO to log in (if we can't get SSO working by tomorrow, I can provide alternate logins) - MassArt - FLO still working on users, checkouts and fines. Staff accounts ready to go for when we're done (should be tomorrow). For staff that have already logged in to FOLIO, please feel free to do some last minute reviewing of your data if you have the time. You can also begin to add the following to the Settings app: - Circulation calendar(s) - The calendar will be important for circulation (FOLIO will take into account your open hours when calculating due dates). FLO added in a fake calendar so we could load your circ data. Feel free to overwrite it with your actual information. Most libraries make a new calendar for each semester (ex. spring 2025 calendar ). - User block criteria (conditions and limits) - These are set up by patron group and you can decide what triggers a block and to what extent a user is blocked. - Course terms/departments (if using FOLIO/VuFind for course reserves) We covered these misc. go-live settings in the last core team meeting if you need further guidance. *May Core Team Recording:* https://us02web.zoom.us/rec/share/NSj1Pqg7AOlVbPqIPRI9xbS8z3XwNdlUAsptKmHE6… Passcode: 5M3F=t7n Please *do not* proceed with circulation and cataloging until your go-live date (Monday, June 9th)! Index Data needs to get Metadb working for all 3 libraries which usually takes several (weekend) days. Metadb is the reporting database behind FOLIO. Until Metadb is up and running it's not recommended that you begin your usual workflows because your activities won't be recorded in the database. -- *Eliana Lima* *Projects Coordinator Librarian* 617-989-5026 eliana(a)flo.org My Zoom room: https://zoom.us/j/9300044265

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