October 2024 - Flo-migrations-2025

Reminder - Inventory Data Mapping Meeting Schedule
by Eliana Lima 28 Oct '24

28 Oct '24

Hi all, Friendly reminder that all remaining inventory mapping meetings are coming up this week: - Thurs, Oct. 24 (10am) - MassArt - Mon, Oct 28 (2pm) - Lesley - Tues, Oct. 29 (3pm) - New England Conservatory - Wed, Oct 30 (10am) - MFA - Thurs, Oct 31 (1pm) - Stonehill Please see links to your mapping spreadsheets below and in the Google Cal invite I sent out previously. If you have any questions/concerns before your meeting or need assistance accessing any resources, please don't hesitate to ask! *Inventory Data Mapping Sheets* - Lesley Inventory Data Mapping Spreadsheet <https://www.google.com/url?q=https://docs.google.com/spreadsheets/d/1l0WmFc…> - MassArt Inventory Data Mapping Spreadsheet <https://www.google.com/url?q=https://docs.google.com/spreadsheets/d/1W_jqbq…> - MFA Inventory Data Mapping Spreadsheet <https://www.google.com/url?q=https://docs.google.com/spreadsheets/d/1i4rit1…> - New England Conservatory Inventory Data Mapping Spreadsheet <https://www.google.com/url?q=https://docs.google.com/spreadsheets/d/10Qgxa-…> - Stonehill Inventory Data Mapping Spreadsheet <https://www.google.com/url?q=https://docs.google.com/spreadsheets/d/1M1ydkb…> -- *Eliana Lima* *Projects Coordinator Librarian* 617-989-5026 eliana(a)flo.org My Zoom room: https://zoom.us/j/9300044265

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Reminder - Inventory Data Mapping Meeting Schedule
by Eliana Lima 23 Oct '24

23 Oct '24

Hi all, Friendly reminder that everyone's inventory mapping meetings are coming up next week (and *tomorrow* for MassArt) : - Thurs, Oct. 24 (10am) - MassArt - Mon, Oct 28 (2pm) - Lesley - Tues, Oct. 29 (3pm) - New England Conservatory - Wed, Oct 30 (10am) - MFA - Thurs, Oct 31 (1pm) - Stonehill Please see links to your mapping spreadsheets below and in the Google Cal invite I sent out previously. If you have any questions/concerns before your meeting or need assistance accessing any resources, please don't hesitate to ask! *Inventory Data Mapping Sheets* - Lesley Inventory Data Mapping Spreadsheet <https://www.google.com/url?q=https://docs.google.com/spreadsheets/d/1l0WmFc…> - MassArt Inventory Data Mapping Spreadsheet <https://www.google.com/url?q=https://docs.google.com/spreadsheets/d/1W_jqbq…> - MFA Inventory Data Mapping Spreadsheet <https://www.google.com/url?q=https://docs.google.com/spreadsheets/d/1i4rit1…> - New England Conservatory Inventory Data Mapping Spreadsheet <https://www.google.com/url?q=https://docs.google.com/spreadsheets/d/10Qgxa-…> - Stonehill Inventory Data Mapping Spreadsheet <https://www.google.com/url?q=https://docs.google.com/spreadsheets/d/1M1ydkb…> -- *Eliana Lima* *Projects Coordinator Librarian* 617-989-5026 eliana(a)flo.org My Zoom room: https://zoom.us/j/9300044265

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Inventory Data Mapping Meetings - Schedule Announcement
by Eliana Lima 18 Oct '24

18 Oct '24

Good morning, Thank you to everyone who responded to my Doodle for the inventory data mapping meetings. I've sent out Google Calendar invites to all respondents. Here is the schedule: - Thurs, Oct. 24 (10am) - MassArt - Mon, Oct 28 (2pm) - Lesley - Tues, Oct. 29 (3pm) - New England Conservatory - Wed, Oct 30 (10am) - MFA - Thurs, Oct 31 (1pm) - Stonehill If any library needs to change their meeting date, please let me know! I tried to schedule the meetings as far out as possible so that you have more time to review your data. Thank you to those of you who have already started filling out your spreadsheet. Please see links to your mapping spreadsheets below and in the Google Cal invite. If you have any questions/concerns before your meeting or need assistance accessing any resources, please don't hesitate to ask! *Inventory Data Mapping Sheets* - Lesley Inventory Data Mapping Spreadsheet <https://www.google.com/url?q=https://docs.google.com/spreadsheets/d/1l0WmFc…> - MassArt Inventory Data Mapping Spreadsheet <https://www.google.com/url?q=https://docs.google.com/spreadsheets/d/1W_jqbq…> - MFA Inventory Data Mapping Spreadsheet <https://www.google.com/url?q=https://docs.google.com/spreadsheets/d/1i4rit1…> - New England Conservatory Inventory Data Mapping Spreadsheet <https://www.google.com/url?q=https://docs.google.com/spreadsheets/d/10Qgxa-…> - Stonehill Inventory Data Mapping Spreadsheet <https://www.google.com/url?q=https://docs.google.com/spreadsheets/d/1M1ydkb…> -- *Eliana Lima* *Projects Coordinator Librarian* 617-989-5026 eliana(a)flo.org My Zoom room: https://zoom.us/j/9300044265

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Last Chance - Holdings and Items Mapping Doodle due TODAY (10/17)
by Eliana Lima 17 Oct '24

17 Oct '24

Good morning all, Thank you to those who have already responded to the Doodle for your inventory mapping meeting. *If you haven't had the chance yet, please respond with your availability by the end of today (10/17).* I'm using one Doodle for all four libraries, but we'll be meeting separately. I'm hoping to get the schedule out there on Friday this time in case we have any Monday meetings. Thank you! *Doodle:* https://doodle.com/meeting/participate/id/bmGW6ZOe --- Inventory Mapping Sheets (*Please ignore first tab -- for Index Data and FLO staff only*): - Lesley Inventory <https://docs.google.com/spreadsheets/d/1l0WmFcqUUY8OGTY3q_2HAFu-YEKtjasmOlN…> - MassArt Inventory <https://docs.google.com/spreadsheets/d/1W_jqbqrqz8xgZ-nUSBpSWVfDs456EPXtNZ9…> - MFA Inventory <https://docs.google.com/spreadsheets/d/1i4rit1rIyg6P176cCYkPXNUBi0HWj2raZt2…> - NEC Inventory <https://docs.google.com/spreadsheets/d/10Qgxa-X_yATmhCmEa8olnQBEuzIhHQ84k8i…> - Stonehill Inventory <https://docs.google.com/spreadsheets/d/1M1ydkbVrwdeyvGD_GgWc8KiiSgljFd0qUhx…> -- *Eliana Lima* *Projects Coordinator Librarian* 617-989-5026 eliana(a)flo.org My Zoom room: https://zoom.us/j/9300044265

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FOLIO 2025 Migration - Go-Live Dates
by Eliana Lima 15 Oct '24

15 Oct '24

Hello all, I wanted to make an official announcement of when each institution's go-live date will be. Please mark your calendars accordingly. - May 19th, 2025 - Stonehill College - June 9th, 2025 - MassArt, MFA, and Lesley University - June 16th, 2025 - New England Conservatory Note: There will be a data freeze period of one week prior to your go-live to allow for the data export/import process between systems. You can see all of the dates mentioned in the email in the migration timeline <https://docs.google.com/document/d/1GQ51b38j30FC6rBdR01bTTJUPUtf3pauGQRY36O…>. Please let me know if you have any questions. *What is a Go-Live?* This is the date where you will be able to begin all daily activities in FOLIO (circulation, cataloging, ERM, etc.) and stop using Voyager completely. This is also the date when your new OPAC will go-live for patrons and they can begin searching/placing requests. *What is a Data Freeze?* A data freeze is the time period between when we do a final export of your data and your go-live. This is almost always one week or less. During this time any edits made in Voyager will not make it over to FOLIO because your data has already been exported. Although you can still make changes to Voyager, it's best to track things "offline" (ex. spreadsheet) so you can make sure you don't lose that information later. Any changes (including circulation) made during the freeze will need to manually migrated by the library after go-live. -- *Eliana Lima* *Projects Coordinator Librarian* 617-989-5026 eliana(a)flo.org My Zoom room: https://zoom.us/j/9300044265

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Reminder - Holdings and Items Mapping Doodle due 10/17
by Eliana Lima 15 Oct '24

15 Oct '24

Good morning all, I hope everyone had a nice weekend. The next step after your patron mapping meeting will be to go over MFHD (holdings) and item data. The people you send to this meeting might be different from those you sent to the patron mapping meeting. Usually catalogers/tech services staff should be in attendance. *Please respond to the Doodle below with your availability by this Thursday, October 17th.* I'm using one Doodle for all four libraries, but we'll be meeting separately. I'm hoping to get the schedule out there on Friday this time in case we have any Monday meetings. Thank you! *Doodle:* https://doodle.com/meeting/participate/id/bmGW6ZOe --- Inventory Mapping Sheets (*Please ignore first tab -- for Index Data and FLO staff only*): - Lesley Inventory <https://docs.google.com/spreadsheets/d/1l0WmFcqUUY8OGTY3q_2HAFu-YEKtjasmOlN…> - MassArt Inventory <https://docs.google.com/spreadsheets/d/1W_jqbqrqz8xgZ-nUSBpSWVfDs456EPXtNZ9…> - MFA Inventory <https://docs.google.com/spreadsheets/d/1i4rit1rIyg6P176cCYkPXNUBi0HWj2raZt2…> - NEC Inventory <https://docs.google.com/spreadsheets/d/10Qgxa-X_yATmhCmEa8olnQBEuzIhHQ84k8i…> - Stonehill Inventory <https://docs.google.com/spreadsheets/d/1M1ydkbVrwdeyvGD_GgWc8KiiSgljFd0qUhx…> -- *Eliana Lima* *Projects Coordinator Librarian* 617-989-5026 eliana(a)flo.org My Zoom room: https://zoom.us/j/9300044265

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Holdings and Items Mapping Meetings - Doodle due 10/17
by Eliana Lima 10 Oct '24

10 Oct '24

Good afternoon everyone, As I said at the end of our kick-off, one of the next steps in the migration will be to go over MFHD (holdings) and item data. The people you send to this meeting might be different from those you sent to the patron mapping meeting. Usually catalogers/tech services staff should be in attendance. *Please respond to the Doodle below with your availability by next Thursday, October 17th.* I'm using one Doodle for all four libraries, but we'll be meeting separately. I'm hoping to get the schedule out there earlier this time in case we have any Monday meetings. Thank you! *Doodle:* https://doodle.com/meeting/participate/id/bmGW6ZOe --- Inventory Mapping Sheets (Please ignore first tab -- for Index Data and FLO staff only): - Lesley Inventory <https://docs.google.com/spreadsheets/d/1l0WmFcqUUY8OGTY3q_2HAFu-YEKtjasmOlN…> - MassArt Inventory <https://docs.google.com/spreadsheets/d/1W_jqbqrqz8xgZ-nUSBpSWVfDs456EPXtNZ9…> - MFA Inventory <https://docs.google.com/spreadsheets/d/1i4rit1rIyg6P176cCYkPXNUBi0HWj2raZt2…> - NEC Inventory <https://docs.google.com/spreadsheets/d/10Qgxa-X_yATmhCmEa8olnQBEuzIhHQ84k8i…> - Stonehill Inventory <https://docs.google.com/spreadsheets/d/1M1ydkbVrwdeyvGD_GgWc8KiiSgljFd0qUhx…> Questions for the holdings and item mapping meeting: *Item Statuses (questions for the migrating library)* - Should lost items be migrated? - Should charged/overdue items be migrated? (Will these be resolved prior to migration?) - Should missing/withdrawn items be migrated? *Item Types (questions for the migrating library)* - What should the itypes be called in FOLIO? - Which itypes can be purged? - Which itypes can be merged? - Do we need any new itypes? *Locations (questions for the migrating library)* - What should the locations be called in FOLIO? (Remove institutional prefix) - Which locations can be purged? - Which locations can be merged? - Do we need any new locations? - How should temporary vs. permanent locations be handled? - How should differing item and MFHD/holdings level locations be handled? *Service points (questions for the migrating library)* - What should we call the service point(s)? (At least one is required) *Item-level mapping (questions for the migrating library)* - Which fields should be migrated and which can be purged? - Are any custom fields needed? - Should any statistical data be preserved? *MFHD (Holdings)-level mapping (questions for the migrating library)* - Which fields should be migrated and which can be purged? - Should any suppressed holdings be migrated? -- *Eliana Lima* *Projects Coordinator Librarian* 617-989-5026 eliana(a)flo.org My Zoom room: https://zoom.us/j/9300044265

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Kick-off Follow-up
by Eliana Lima 10 Oct '24

10 Oct '24

Good afternoon, Thank you to everyone who attended the kick-off event this morning, we covered a lot of info in 2 hours! We don't expect you to absorb all of it right away and if you have any questions based on the topics covered, feel free to let us know. Please find the recording of the event and all the important resources below. If you can't find a link in this email, please check the agenda/minutes for additional links. *Project Folder:* https://drive.google.com/drive/folders/1kiXErbDza3apJdGuHVFykpzoyauiKIuL?us… g *FOLIO 101 Slides:* https://docs.google.com/presentation/d/14amR3SmWJJ0gSP2koMFR-NI4KhJqsBhmrU6… *Agenda (w/ links):* https://docs.google.com/document/d/1YZKyokTxD0p79D-k6HOm4BQtRh9vVSi7vaKpWie… *Minutes:* https://docs.google.com/document/d/13mmuUztLm25U9OlusAJO-vL_0DwXgVZQCHfRDcK… *Recording:* https://us02web.zoom.us/rec/share/exMaT0mCFsBenAmNeCA7_VTAW4VLhllRaMQwiKZG8… Passcode: 4jwnp69= -- *Eliana Lima* *Projects Coordinator Librarian* 617-989-5026 eliana(a)flo.org My Zoom room: https://zoom.us/j/9300044265

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Reminder: FOLIO Migration 2025 Kick-off (Thursday, Oct. 10th @ 9am)
by Eliana Lima 08 Oct '24

08 Oct '24

Hello all, Friendly reminder that your FOLIO migration kick-off will be this Thursday, October 19th from 9am-noon. Please see the agenda below. The event will be recorded for anyone who can't make it. *Kick-off Agenda: * https://docs.google.com/document/d/1YZKyokTxD0p79D-k6HOm4BQtRh9vVSi7vaKpWie… *Zoom:* https://zoom.us/j/9300044265 (passcode: flo) Also, if you haven't had the chance yet, today is the *final day* to respond to the kick-off survey. We'll be summarizing everyone's responses to this survey on Thursday. Its main purpose is to gauge how everyone is feeling about the migration and what their expectations/concerns are for the new system. Thank you to everyone who has taken the time to respond already! *Kick-off Survey:* https://docs.google.com/forms/d/e/1FAIpQLSdvBzXDMcKL50CJenAaP4cTTRnXw_fKSnP… -- *Eliana Lima* *Projects Coordinator Librarian* 617-989-5026 eliana(a)flo.org My Zoom room: https://zoom.us/j/9300044265

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Test Email (Please Ignore)
by Eliana Lima 07 Oct '24

07 Oct '24

This is just a test. Please ignore :) -- *Eliana Lima* *Projects Coordinator Librarian* 617-989-5026 eliana(a)flo.org My Zoom room: https://zoom.us/j/9300044265

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2025

2024

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